Project controlling

Project controlling consists of the following:

• Entering information regarding the project progress
• Determining effective dates
• Analysing ongoing and yet-to-begin activities

Enter information about the project progress

The updating of information about a selected activity can be accomplished by entering the activity's percentage of completion at regular intervals.

In order to enter the activity's percentage of completion, do as follows:

1. Mark the activity you want to enter in the diagram.
2. Activate the tab General in the window Activity properties.
3. Enter the percentage into the field Completed.
4. Click on the button OK.

Alternative 1: You can enter the percentage of completion in the context menu of the activity.

Alternative 2: You can enter the percentage of completion in the table of the bar diagram in the columns Quantity, Effort and Duration below Completed.

Note: If there is a number of activities linked as Finish-Start, and if the successor has more than 0% in the field Completed, its predecessor is set automatically to the value 100%.

Determine effective date

An effective date is the point in time at which the percentages were last entered. An effective date is determined by means of a check mark (a small triangle in the upper part of the timescale).

Example: Bar diagram with determined effective date and percentages (black bar in activities).

Analysis of ongoing and yet-to-begin activities

If you have entered the percentage for the selected activity and determined the check time, you have updated the information about the progress of the project. You can view the project information by clicking on the blank space in the window of the main project.

• Finished - Number of finished activities.
• Started - Number of already started activities.
• Yet-to-begin - Number of activities that have not yet started.
• All - Number of all activities.
• Reserve - Difference in time between the finish date of the latest activity and the deadline of the project.
• Completed - Percentage of the project's progress (is calculated by means of the duration of the activities only).
• Ongoing and yet-to-begin activities - This list shows detailed information about activities that have just started or are ready to be started.
  The column Difference shows the variance between the actual progress of activities and at that time and the effective date (negative difference: delay / backlog, positive difference: gain of time).